The best notes from a site visit or a client meeting are rarely just text. From late July 2026, OneNote Copilot Notebooks stopped forcing you to choose.
What changed
Microsoft is rolling out multimodal capture in OneNote Copilot Notebooks on Windows from late July through mid September 2026. Instead of typing notes while something is happening, you can record audio, add photos, and jot notes in the same session, and Copilot turns the mix into a structured summary with action items.
The practical shift is what it removes from your afternoon: no more transcribing a voice memo by hand, or trying to describe a photo in words good enough to search for later. The photo and the recording are the record, and Copilot does the organising.
Where this helps most
Field notes, site inspections, and client meetings are the obvious fits, anywhere the useful information doesn’t arrive as clean typed text in the first place. A technician can photograph a fault and describe it out loud instead of typing a report from memory back at a desk. A consultant can capture a whiteboard and the conversation around it in one session instead of two separate note-taking habits.
What it does not change
This is a capture and summarisation feature, not a new storage location. Notebooks, sharing permissions, and where your data lives are governed the same way OneNote and Copilot data already are in your tenant.
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Sources: Microsoft Learn and Microsoft 365 message centre, OneNote Copilot Notebooks multimodal capture rollout (late July to mid September 2026). Accurate as of publication and subject to Microsoft’s ongoing rollout schedule.
